The fee notebook never adds up each month, and receipts cause arguments.
Fee Agent Watches dues, matches payments, drafts the receipt and a polite chase - you approve.
VidyaKhata
School software that thinks with you
Not another dusty ERP. VidyaKhata is a new-age, two-way platform with school agents - they watch fees and attendance, draft the next step, and ask you before anything goes to parents.
Without agents
How a school runs today
Old software stores rows. Agents notice, draft and chase - then ask you before anything goes out.
The same details are written again and again in registers and Excel.
Ops Agent Imports once, keeps classes and fees in sync, and stops retyping the same child.
Parents phone to ask if their child came and how much fee is due.
Parent Agent Answers attendance, dues and receipts from live data - office phones stay free.
Your school gets a small team of agents on the desk - not another silent ERP.
Agents on the job
What you get
Each daily job has an agent: it watches, acts, then checks with you. See timing on the plans page.
Attendance Agent
Attendance
Gap spotted > marks the class > flags repeat absences
Mark a whole class in a minute, even with no internet.
Fee Agent
Fee collection
Payment in > receipt out > dues chased (after you say yes)
Parents pay online by UPI, card or netbanking. Cash and cheque still get a proper receipt, with dues and day-end clear.
Parent Agent
Parent view
Parent asks > live child data > no office phone call
Each parent sees their child's attendance, fees due, receipts, notices and report cards - on a phone link, no app-store download.
Report Agent
Report cards
Marks in > remark draft > board layout ready to print
Enter marks and print report cards in a CBSE, ICSE or state-board layout.
Notice Agent
Notices
One line from you > clear draft > who opened it tracked
School or class notices with a photo or PDF - parents read them in the app, and you see who has opened them.
Principal Agent
The principal's day
Night scan > morning brief > what to call about first
Today's attendance, collection and dues on one screen - plus an AI brief of what needs attention.
Agentic loop
How school agents work
Not a chatbot bolted on. Agents run a tight loop on your school data - always with a human gate.
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Watch
Continuously reads attendance, fees, dues and notices for patterns a clerk would miss at 4 pm.
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Act
Drafts reminders, receipts, notices, remarks and parent answers in Hindi or English - ready to send.
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Ask you
Nothing leaves the school without a tap. You approve, edit or dismiss. The agent learns your tone.
Fee Agent
Smart dues chase
Flags likely late fees and drafts polite reminders parents actually open - you approve before anything is sent.
Principal Agent
Morning brief
A short summary: who is absent often, what was collected yesterday, and which dues need a call.
Notice Agent
Drafts for notices & remarks
Type a line in Hindi or English; the agent shapes a clear notice or report-card remark you can edit in one tap.
Parent Agent
Answers for parents
Parents ask common questions - fees due, holidays, last receipt - and get instant answers from your school data.
Setup Agent
Agents help you start
From messy Excel to a live school desk - the Setup Agent does the heavy lifting with you.
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Send your Excel list
Drop the student list as it is. The agent maps columns and spots duplicates.
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Agents wire your school
Classes, fees and staff logins are created; Fee and Attendance agents wake up on your data.
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One hour, then they assist
Clerk and teachers learn the approve step. Agents run beside the old registers for a few days.
Pick your agent desk
Plain prices, no hidden costs
Per student per year. Basic keeps the books; Standard adds online fees and the full agent team. Applying is free.
For the first 10 schools
Founding school
₹64 or ₹94
per student in year one (Basic or Standard)
- Free 30-day pilot
- 15% off the first year
- Free data import from Excel and training
- Email me directly; your requests shape the app
Basic
₹75
per student per year
- Student records and attendance
- Fees, receipts and dues at the desk
- Notices, marks and report cards
- Parent view: attendance, fees, notices and report cards for their child
Most schools choose this
Standard
₹110
per student per year
- Everything in Basic
- Online fee collection - UPI, card, netbanking
- Full agent team: Fee, Parent, Principal, Notice
- Homework and timetable
- WhatsApp alert package
- Your school name and logo in the app
All prices exclude GST. Minimum ₹15,000 per school per year. Online fee collection, school agents and some other Standard features will be added in stages.
Your questions
Is the app ready now?
Not yet. Early access starts with the fees and receipts part, and the full app is being built for the April 2027 session. Applying costs nothing.
What if there is no internet?
Attendance and marks are saved on the phone first and sent automatically when the internet returns.
Do parents have to download an app?
No store download is needed. A link or QR code opens their child's attendance, fees, receipts, notices and report cards on the phone. Important alerts can also reach WhatsApp.
What can parents see and do?
Everything about their own child: today's attendance, fee dues and receipts, school notices, marks and report cards, and online fee payment on Standard. They cannot see other students.
Will our data be safe?
Data is kept on secure servers in India, never sold or shown to anyone, and you get everything back in Excel if you leave.
What will a 350-student school pay?
For 350 students, Basic is ₹26,250 a year, or about ₹22,300 in year one with the founding discount. Standard is ₹38,500, or about ₹32,700 in year one. GST extra.
Which boards' report cards will it make?
CBSE and ICSE first, then major state boards. If your school has its own layout we will build that during the pilot.
What if we do not like the pilot?
You pay nothing, and you get all your data back in Excel.
Can parents pay fees online?
Yes. On Standard, parents get a payment link and can pay by UPI, card or netbanking. The money settles to your school account. Cash and cheque at the desk still get a dated receipt.
How is the AI different from old school software?
Traditional ERPs only store registers. VidyaKhata agents watch your school data, draft the next action, then ask you before anything is sent - dues chase, principal briefs, notices and parent answers.
Will agents send messages without us?
No. Agents prepare drafts and recommendations. A staff member always approves, edits or dismisses before a parent or notice goes out.
Founding applications
Add your school
It takes about a minute. We will reply by email within 24 hours.
- Free to apply - pay only after we talk
- No student or child data on this form
- First 10 schools: 30-day pilot + 15% off year one
- Two-way: school desk and parent view for every child
Questions first? Email [email protected] - we read every message.